Executive Assistant to C Suite

About this role

We have a very exciting new position for an experienced Executive Assistant with experience working in Financial Services. This is senior role within a global, Trading company with a strong Tech drive. The role is supporting 2 exceptionally busy members of the C-Suite team and assisting one of them with their relocation to London from the USA. The right candidate will have supported at C-suite and be able to handle a very fast pace. The culture in the London office is great – super supportive with lovely company perks and benefits on offer. You will be joining a team of around 100 which is rapidly growing. Lovely offices in The City and joining at an exciting period of growth! Duties will include: Coordinating complex travel logistics x2 Scheduling meetings on different time zones Ever changing diary management x2 Build detailed, practical itineraries that anticipate every contingency Manage expenses and reconciliation in a timely manner Act as a trusted first point of contact for internal and external stakeholders, including board members, investors, and senior external partners Draft and manage correspondence on behalf of both principals Handle sensitive information with complete discretion Support preparation for board meetings, leadership offsites, and key business events Coordinate team events and internal initiatives as required Identify and resolve operational friction points before they become problems The ideal candidate: Solid EA experience at Board level or C-suite Background in Finance/ Tech Adaptable and flexible to rapidly evolving environment High levels of attention to detail Calm under pressure Collaborative Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy. Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly. 

Independent management of administrative processes within established frameworks. Includes calendar governance, travel coordination, stakeholder interaction and process ownership. Judgement is primarily procedural but autonomy is growing.