Privacy Policy

EA HQ (“we”, “us”, “our”) operates theeahq.com, a curated job board for Executive Assistants, ops-adjacent EAs, and Chiefs of Staff. We are based in the United Kingdom and this policy is written to comply with the UK GDPR and Data Protection Act 2018.

If you have questions about this policy or how we handle your data, contact us at hello@theeahq.com.

Email addresses. When you sign up for our newsletter, job alerts, or unlock salary data, we collect your email address (and, for job alerts, your preferred role types, location, and other filters you choose) so we can send you the content you asked for. We collect this with your consent at the point of signup.

Job submissions. If you submit a role to us, we collect the URL you provide, any notes you add, and your email address if you choose to give one, so we can process the submission and follow up if needed.

Employer claim requests. If you use the “is this your role?” flow to edit a listing, we collect your email address to send a one-time verification link and to associate any edits you submit with your account.

Account details. We do not currently offer user accounts. If we introduce accounts in future (for employers or job seekers), we will update this policy to describe what account data we collect and why before that feature launches.

Analytics data. We do not currently run any analytics or tracking tools (including Google Analytics). If we introduce site analytics in future, we will update this policy and our cookie notice to describe what's collected and give you control over it.

We process your email address and related preferences on the basis of your consent, which you give when you sign up and can withdraw at any time by unsubscribing. Where we process data to respond to a submission or claim request you've made, our basis is legitimate interest in operating the job board and keeping listings accurate.

We use a small number of third-party service providers (“processors”) to run EA HQ. Each only receives the data it needs to provide its service to us:

• Supabase — our database provider, which stores job listings, submissions, and subscriber data.
• Vercel — our hosting provider, which serves the site and processes web traffic.
• Beehiiv — our newsletter platform, which manages newsletter subscriber lists and sends our weekly digest.
• Resend — our transactional email provider, used to send one-time verification links for the employer claim flow.

We do not sell your personal data to anyone, and we do not share it with third parties for their own marketing purposes.

We keep newsletter and job alert subscriber data for as long as your subscription is active, and delete it within 30 days of you unsubscribing. Job submissions and claim requests are kept for as long as needed to process them and for a reasonable period afterwards for record-keeping, typically no more than 12 months.

Under UK GDPR, you have the right to access the personal data we hold about you, ask us to correct or delete it, object to or restrict certain processing, and request a copy of your data in a portable format. You can unsubscribe from any email list at any time using the link in the email, or via your preferences page (the link sent in your alert emails).

To exercise any of these rights, email us at hello@theeahq.com. You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk if you believe we haven't handled your data properly.

We may update this policy from time to time, for example if we add new features or change service providers. We'll update the “last updated” date at the top of this page when we do.