Executive Assistant / Chief of Staff

About this role

About 16VC 16VC is an early-stage venture capital firm backing ambitious founders building the future across AI, SaaS, fintech, deep tech, consumer, and enterprise technology. Beyond investing, we work closely with founders through our platform, community, and venture studio initiatives. We're looking for a highly organized, proactive, and resourceful Chief of Staff / Executive Assistant to work closely with the Founding Partner. This is a high-impact remote role that blends executive support, operations, project management, and strategic coordination. If you enjoy solving problems, keeping teams organized, and making things happen behind the scenes, we'd love to hear from you. About the Role You'll be the operational backbone of 16VC, ensuring the leadership team can focus on investing, founders, and building the firm. You'll manage priorities, coordinate across internal and external stakeholders, and help execute strategic initiatives across multiple time zones. This is a fully remote position. We value clear communication, ownership, and the ability to work independently while collaborating with a distributed team. No two days will be the same. What You'll Do Executive Support Manage the Founding Partner's calendar, meetings, travel, and priorities. Prepare agendas, meeting notes, and follow-up action items. Coordinate investor, founder, and partner meetings across time zones. Handle confidential correspondence and communications. Operations Improve internal processes and documentation. Coordinate day-to-day business operations in a remote-first environment. Manage vendors, subscriptions, and operational tools. Support hiring, onboarding, and internal administration. Project Management Track strategic initiatives across investing, platform, and 16VC Labs. Ensure projects move forward and deadlines are met. Coordinate with internal teams, founders, and external partners. Maintain dashboards, trackers, and operating documents. Investor & Founder Coordination Schedule founder meetings and investment committee sessions. Assist with LP updates and reporting. Coordinate portfolio communications. Help organize virtual and in-person founder events, demo days, and community programs. Research & Special Projects Conduct market and ecosystem research. Prepare presentations, reports, and briefing documents. Support new initiatives and partnerships. Take ownership of ad hoc projects from idea to execution. What We're Looking For 2–6 years of experience as a Chief of Staff, Executive Assistant, Program Manager, Operations Manager, or similar role. Exceptional organizational and time management skills. Strong written and verbal communication skills. Ability to manage multiple priorities in a fast-paced remote environment. High attention to detail and strong follow-through. Comfortable handling confidential information with discretion. Self-starter with a proactive, ownership mindset. Comfortable collaborating across different time zones and using remote communication tools. Tools You'll Likely Use Google Workspace Microsoft Office Notion Slack Zoom Calendar and scheduling tools Airtable or similar databases AI tools such as ChatGPT, Claude, or Gemini Nice to Have Experience working at a startup, venture capital firm, accelerator, or founder's office. Project management experience. Event coordination experience. Familiarity with venture capital, fundraising, or startup ecosystems. Experience using productivity and AI tools to automate workflows. Experience working with distributed or remote teams. Why Join 16VC Work directly with the Founding Partner and leadership team. Enjoy the flexibility of a fully remote work environment. Gain exposure to startups, venture capital, and emerging technologies. High ownership with opportunities to influence how the firm operates. Build relationships with exceptional founders, investors, and operators worldwide. Be part of building a modern venture capital firm from the ground up. Who You'll Thrive As You're someone who enjoys bringing order to complexity. You anticipate needs before they're asked, communicate clearly, and take pride in making teams more effective. Whether it's coordinating a board meeting, organizing a founder event, or keeping strategic projects on track, you're the person who gets things done. You thrive in a remote-first environment, communicate proactively, and take ownership without needing constant direction.

Leadership of the administrative function as a discipline. Includes designing progression pathways, overseeing governance frameworks, leading digital and AI transformation within administrative teams, and managing budgets and workforce planning. Judgement operates at functional and organisational design level.