Executive Assistant

About this role

About ARTC We’re one of the country’s largest rail network owners, proud to be keeping the future of transport on track. A vital link in the nation's transport supply chain, every day our people manage the movement of over 415 freight and passenger trains across five states, 9,600km of track, 39 worksites and the lands of more than 50 First Nations. Rail isn’t just a mode of transport, it's a safer and more environmentally friendly choice. We're committed to expanding and modernising our rail network, having invested billions of dollars to ensure its efficiency and sustainability. Join us and be part of a team that’s shaping the future of transport in Australia. About the team Our People and Performance team is passionate about supporting a positive workplace culture and fostering employee growth. Driven to make a difference in the lives of our employees, the team is at the forefront of recruitment, employee relations, training, and diversity and inclusion initiatives. Joining People and Performance, you’ll develop policies and procedures that enhance the employee experience, lead employee strategy, and help create a sense of belonging for our people. You’ll work collaboratively with various industry bodies to stay updated on best practices and provide valuable data for research purposes. About the Opportunity Join us in a pivotal role supporting the Group Executive, People and Performance, where you’ll provide high-level, confidential executive support that keeps our People and Performance business unit running at its best. If you thrive in fast-paced environments, excel at managing competing priorities, and bring exceptional organisation and discretion to everything you do, this is your opportunity to make a real impact. Deliver high-level, confidential support to the Group Executive, managing complex diaries, prioritising workflow, and anticipating scheduling needs to keep operations running smoothly. Coordinate meetings, executive travel and logistics, ensuring cost-effective, policy-compliant arrangements and proactively adjusting plans as priorities shift. Drive seamless leadership engagement by scheduling one-on-ones, meetings and key events, and managing agendas, documentation and logistics end-to-end. Produce polished reports, presentations, correspondence and briefing materials, and manage Executive and Board paper submissions with accuracy and discretion. Act as a central point of contact across the business, strengthening stakeholder relationships and keeping communication flowing—especially during the Executive’s absence. Oversee financial administration, including purchase orders, invoice processing, contract support and monthly corporate card coding. What do we want from you? The ideal candidate will demonstrate: Exceptional organisational and time-management skills, with the ability to prioritise and manage multiple demands in a fast-paced environment. Advanced written and verbal communication skills, with experience engaging confidently with executives, senior leaders and external stakeholders, and preparing high-quality correspondence and presentations. High level of discretion, sound judgement and confidentiality in handling sensitive information and managing enquiries. Strong problem-solving and decision-making abilities, able to remain calm and effective under pressure while working with minimal supervision and anticipating executive needs. Proven experience as a Personal Assistant or Senior Administrative Assistant supporting senior leaders within a large or complex organisation. High proficiency in Microsoft Office and strong keyboard/typing capability. What we offer Talk to us about flexible working options Competitive remuneration Resources to support your health and wellbeing and development Novated leasing options, as well as discounts and support programs 24/7 Employee Assistance Program for all employees and their direct family members Our Organisation and Culture At ARTC, we’re more than just a rail network. We’re a team of dedicated professionals committed to keeping Australia moving forward. Our culture is one of inclusion & collaboration, and continuous improvement. We’re focused on growth, not just for our business but for our people and our country. In everything we do, safety is our top priority. We believe in providing a safe workplace where everyone can thrive. Our commitment to safety is not just a statement; it's a fundamental part of who we are and enables us to best serve our customers and communities. Our people are at the heart of our success. We value their expertise, their passion, and their dedication. We invest in their development and empower them to make a difference. Together, we are building a future where rail is the preferred mode of transport, contributing to a cleaner, safer, and more sustainable Australia. Join us at ARTC and be a part of a team that's shaping the future of transport in Australia. We’re proud to be an equal opportunity employer and encourage applications from people of Aboriginal and Torres Strait Islander descent. Apply Now! Join the exciting future of rail today and find a career for life. As part of the application process, you’ll be required to undergo pre-employment criminal history, reference, and medical checks, including drug and alcohol testing. Applications close: 3 August 2026 Note: ARTC reserve the right to progress applications prior to the closing date.

Independent management of administrative processes within established frameworks. Includes calendar governance, travel coordination, stakeholder interaction and process ownership. Judgement is primarily procedural but autonomy is growing.