Executive Assistant Role

About this role

Executive Assistant to support the Non- Marine Broking Team- London An exceptional opportunity for an experienced team assistant to support a team of circa 15 reinsurance brokers within Willis Re. Working for a successful start- up, this is much more than your traditional team assistant role. This position requires someone who is not only confident in providing team support but also comfortable providing general assistance to ensure the smooth day‑to‑day running of the office. This role is ideal for someone who thrives in a fast-paced setting and is looking to develop their career in executive support and office coordination. Working closely with the broking team, you will coordinate diaries, meetings, travel, expenses and documentation, while also supporting onboarding and office logistics. You will be a key point of contact for internal and external stakeholders and play a vital role in ensuring efficient day-to-day operations. This is a hands-on role requiring strong organisational skills, attention to detail, and a collaborative mindset. This is a predominantly office-based role to enable close collaboration with the team with flexibility to work from home on occasion where business needs allow. Key responsibilities Provide administrative support to the broking team including travel arrangements and processing expenses Prepare documents, presentations, and reports using Microsoft Office tools Support onboarding of new joiners and liaise with IT and People teams Assist with desk planning and office logistics Manage internal communications and liaise with external stakeholders Coordinate meeting rooms, catering, and visitor arrangements Assist with planning team events and offsites Maintain team records and shared documentation About You We are looking for a confident and adaptable individual who communicates clearly, handles confidential matters with discretion, and enjoys supporting a busy team. You will bring: Previous experience in a team assistant role Strong written and verbal communication skills Excellent organisational and time management abilities Proficiency in Microsoft Office and virtual meeting platforms A proactive and flexible approach to problem-solving Confidence engaging with stakeholders and managing competing priorities A collaborative mindset and positive attitude About Willis Re We combine specialist broking with analytics, modeling and research to help insurers optimize risk transfer, strengthen balance sheets and achieve sustainable growth. Our approach is relationship-driven, transparent and outcome-focused. At the heart of Willis Re is a focus on delivering the most cutting-edge analytical solutions to enable more informed, better decision-making for risk selection, portfolio optimization, and capital management. The launch of Willis Re brings a strategic advantage of being unhindered by legacy, an ability to leverage data, statistical models and advanced technologies with the best knowledge and expertise to deliver more efficient and effective reinsurance outcomes. This places Willis Re in a unique position to build a truly analytically driven business, focused on creating solutions for the reinsurance industry that are future led and forward thinking. Willis Re will also leverage recognized technical expertise from WTW’s Insurance Consulting & Technology business including their advanced modeling and analytical capabilities. Alongside this will be WTW’s Research Network, an award-winning business supporting and influencing science to improve the understanding and quantification of risk. Willis Re is committed to embracing a diverse, inclusive, and flexible work environment. We provide equal opportunity to all qualified individuals regardless of race, colour, religion, age, gender, gender expression, national origin, veteran status, disability, orientation, or any other legally protected categories. If you have a need that requires accommodation, please email us at talentacquisition@willisre.com

Independent management of administrative processes within established frameworks. Includes calendar governance, travel coordination, stakeholder interaction and process ownership. Judgement is primarily procedural but autonomy is growing.