Personal Assistant to Directors

About this role

Informal Queries For informal queries about the role, please contact Jayne Baker (Director of People Operations) at Jayne.Baker.1@warwick.ac.uk. This is an exciting opportunity for an exceptional Personal Assistant who thrives on variety, pace and making a real difference. Supporting two busy Directors with demanding and high-profile portfolios, you’ll become a trusted partner who keeps everything running smoothly behind the scenes. You’ll be someone who is always one step ahead, anticipating needs, solving problems before they arise and ensuring our Directors can focus on delivering our ambitious People agenda. No two days are the same. One minute you could be juggling complex diaries and coordinating senior meetings, the next preparing reports, papers, presentations, managing confidential correspondence or supporting key projects across the People team. You’ll have the confidence to make decisions, build strong relationships across the University and work independently with minimal supervision. If you’re someone who enjoys bringing order to complexity, loves being organised and takes pride in enabling others to perform at their best, we’d love to hear from you. About You You’re an experienced Personal Assistant to a senior director/s who enjoys working at pace and genuinely loves making things happen. Highly organised and proactive, you’re always thinking ahead and anticipating what’s coming next rather than waiting to be asked. You quickly build credibility with senior leaders and colleagues, exercising sound judgement, discretion and professionalism in everything you do. You’ll be comfortable managing competing priorities, handling sensitive information with absolute confidentiality and adapting quickly when plans change. You have exceptional organisational skills, excellent attention to detail and a calm, positive approach under pressure. Above all, you’re someone who takes ownership, works with minimal supervision and enjoys being a trusted partner who makes life easier for those you support. For details on the experience and skills required, please refer to the job description attached as a PDF below. About the Department This is an exciting time to join the University of Warwick’s People Team. We’re shaping a new People Strategy that will help deliver the University’s ambitious strategic goals, creating an inclusive, high-performing workplace where colleagues can thrive. As part of our team, you’ll play a key role in supporting senior leaders who are driving transformational change across one of the UK’s leading Russel Group universities. You’ll work alongside passionate colleagues in a collaborative, forward-thinking environment where your contribution will be valued and where you’ll have the opportunity to make a real impact every day. About the University We are a world-leading research-intensive university founded in 1965. We are ranked 74th in the world and 9th in the UK.* Additionally, 92% of our research is rated world-leading or internationally excellent.** Find out more about us at warwick.ac.uk/about/. * World University Ranking 2026, Complete University Guide 2026 ** Research Excellence Framework 2021 How to Apply Closing Deadline: Wednesday 29th July 2026 at 11:55pm (UK Time)* To apply, please click APPLY below and submit an application form by the closing deadline. You will be asked to include two attachments: CV Cover Letter These should: Outline employment and education history (including your most recent employment). Demonstrate how you meet the essential and desirable criteria in the Job Description using clear examples. Please ensure your application clearly evidences the essential criteria, as the hiring panel may not be able to shortlist your application if these are not demonstrated.** Interview Date: To be confirmed Start Date: To be confirmed * Applications must be submitted through the warwick-careers.tal.net portal before the closing deadline. We recommend completing your application form in good time, as the advert will automatically close at the deadline. ** You are welcome to include any career breaks, such as parental leave, caring responsibilities, or long-term sickness absence. For guidance on how to format a cover letter, see here. What we Offer We provide a comprehensive range of benefits, including: An attractive pension scheme. 26 days holiday plus University Christmas closure. Generous parental/adoption leave policy. Onsite childcare facilities. Excellent learning and development opportunities. We recognise the importance of a healthy work/life balance and offer access to flexible working arrangements. Find out more about our flexible working arrangements. We are proud to be a Living Wage employer. Our Commitment to Inclusion To find out more about our commitments to equality, diversity, and inclusion, please see: Our Commitments | University of Warwick Job Description JD Personal Assistant to Directors (102176).pdf – 140KB Opens in a new window Right to Work in the UK We wish to advise applicants that this role is not eligible for sponsorship for a Skilled Worker visa. If you do not yet have the right to work in the UK you will need to check the UK Government Website to see if you are eligible to obtain the right to work in the UK through one of the other UK immigration routes before you make your application.

A role spanning entry-level to developing professional — structured work with growing independence. Suited to those building their administrative career or stepping into their first dedicated EA or PA position.