Business Administration Partner

About this role

NeoCognition is the AI agent lab for specialized intelligence. The Business Administration Partner will manage day-to-day operations, coordinate events, oversee office logistics, handle vendor relations, and facilitate onboarding for new hires. Responsibilities Own day-to-day operational workflows, track open action items, follow up on commitments across internal teams and external partners, and proactively surface blockers to leadership Plan and execute company events, offsites, conferences, and external-facing engagements end to end. Manage all travel, venues, accommodations, and on-site coordination Own the day-to-day office experience — managing snacks, supplies, cleanliness, and facilities vendors, ensuring the space is always polished and guest-ready. Serve as the primary point of contact for external visitors, investor meetings, and candidate on-sites Lead vendor sourcing, negotiations, and ongoing relationship management. Manage expenses and procurement via Ramp, administer HR and people operations in Rippling, and support recruiting workflows in Ashby Serve as a trusted liaison between the executive team and internal and external stakeholders Coordinate end-to-end onboarding logistics for new hires — including equipment provisioning, desk setup, office access, welcome kits, and day-one orientation — in close partnership with People Ops and IT Skills 4+ years of experience in an Executive Assistant, Chief of Staff, or Operations role at a high-growth technology company Direct experience with Ramp, Rippling, and Ashby Proven ability to negotiate with vendors and manage external relationships Exceptional follow-through and attention to detail — you close loops without being asked Strong written and verbal communication skills; comfortable engaging at the C-suite and board level High emotional intelligence and discretion with sensitive information Ability to operate effectively under ambiguity and manage competing priorities Benefits Competitive salary and equity Medical, Dental and Vision health insurance Flexible time off and vacation Company paid lunch & dinner - all of the 7 days of the week Monthly Personal Lifestyle Stripend Monthly Transportation Stripend Onsite free parking Company Overview NeoCognition is the AI agent lab for specialized intelligence. The company’s mission is to expand access to expertise by developing AI agents that continuously learn to reach expert-level intelligence. It was founded in undefined, and is headquartered in Palo Alto, CA, with a workforce of 11-50 employees. Its website is https://neocognition.io/.

Spans the transition from professional practitioner to operational contributor. Expect a mix of structured process management and cross-functional coordination — good for those developing toward a more senior position.