Executive Assistant - OCSAU

About this role

This post can be based in any location within England and Wales where a Crown Prosecution Service office is located. You are expected to travel to Crown Prosecution Service locations as part of this role, based on business needs. The Crown Prosecution Service is a Disability Confident employer and all reasonable adjustments are considered in line with Equality Act of 2010. About the job Job summary As an Executive Assistant in the CPS Organised Child Sexual Abuse Unit (OCSAU), you are responsible for providing proactive administrative support to senior leaders, including Chief Crown Prosecutors, Deputy Chief Crown Prosecutors and Heads of Area Operations, ensuring they are fully prepared to carry out their day-to-day duties through effective inbox and diary management and the completion of general administrative tasks. You build and maintain effective relationships with CPS teams, colleagues across the organisation and external stakeholders in order to provide support to senior leaders, and are expected to keep up to date with local and national issues affecting CPS-wide priorities. You provide advice to senior leaders on the protocols and approaches taken to a range of organisational and procedural issues. You act as the main liaison point for senior leaders and, where required, their teams, with other government departments, agencies, and other external organisations and the public. The Crown Prosecution Service is based in England and Wales. If you’re applying for this role and live in Scotland or Northern Ireland, you must let us know when accepting this offer as you need permission to work from your home address if hybrid working is part of your role. There’s no guarantee that we will grant this approval. You must be aged 18 or over at the point of starting in this role. The expected start date is approximately 8–12 weeks after the application closing date. You are expected to commence employment as soon as possible following the expiry of your notice period. Requests for significantly later start dates may not be accommodated. As part of this role, travel across England and Wales may be required to support the senior leaders. This role is being offered on a temporary basis with the possibility of extension or permanency. This is not guaranteed and would be subject to organisational needs and made at the discretion of the CPS. Job description Your roles and responsibilities Ensuring that the senior leaders' diaries are managed in line with organisational and local priorities, while supporting their well-being. Ensuring that the senior leaders' inboxes and correspondence, and team mailbox, is managed, ensuring prioritisation of activity, appropriate and timely action to resolve issues, responding to administrative enquiries, and supporting the maintenance of business continuity. Providing administrative support to senior leaders, including arranging work-related travel and accommodation, submitting expense claims on their behalf, issuing formal correspondence and ensuring briefings and submissions are provided using the correct templates. Acting as secretariat for meetings chaired by senior leaders, or where required by a governance meeting chaired by a senior leader, including agreeing agendas, issuing invitations, commissioning and circulating papers, taking and distributing minutes where appropriate, recording actions and monitoring progress against action points. Supporting and facilitating external conferences hosted by senior leaders and visits from other senior CPS officials or Ministers by providing administrative support before, during and after the event. A copy of the full job description is attached. Person specification There is no essential experience for this role, it is desirable that you have the below experience but this is not required to apply: Drafting skills Diary management Use of MS Office tools Experience of organising meetings Behaviours We'll assess you against these behaviours during the selection process: Managing a Quality Service Delivering at Pace Communicating and Influencing Making Effective Decisions We only ask for evidence of these behaviours on your application form: Managing a Quality Service Communicating and Influencing Making Effective Decisions Benefits Alongside your salary of £31,840, Crown Prosecution Service contributes £9,224 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window). Join the Crown Prosecution Service and find your purpose.

Entry-level administrative work performed within clearly defined processes and under supervision. The focus is on building professional communication, foundational digital skills, accuracy, and confidentiality discipline. A good fit for those starting their administrative career.