Executive Assistant Project Officer

About this role

At Maribyrnong City Council, we are committed to creating a connected, inclusive and thriving community where people feel proud to live, work and visit. Located in Melbourne's vibrant inner west, Maribyrnong is one of Victoria's fastest growing municipalities, celebrated for its diversity, creativity and strong sense of community. We are passionate about delivering innovative services and opportunities that support our residents, businesses and visitors now and into the future. The Opportunity Are you someone who enjoys being at the centre of the action, keeping things moving, delivering improvements and making life easier for the people around you? We're looking for an experienced and proactive Executive Assistant Project Officer to support our Director Community Life. This is more than a traditional administration role. Alongside managing executive priorities and providing high-level support, you'll help coordinate projects, plan and deliver small events, improve processes and ensure key actions and commitments across the Directorate don't fall through the cracks. The Community Life Directorate delivers many of the services that matter most to our community, from maternal and child health services, libraries and community centres to arts, events, community infrastructure planning, youth services and more. This role offers a unique opportunity to work across a broad range of portfolio areas while partnering closely with a senior leader. Key Responsibilities Reporting directly to the Director Community Life, you'll play a trusted role in helping the Directorate operate effectively and efficiently. On any given day, you might be: Managing a complex calendar and coordinating meetings and events. Preparing briefing notes, reports, presentations and correspondence. Following up actions from Council, Audit and Risk Committee, ELT and Directorate meetings. Coordinating customer requests and ensuring issues are responded to promptly. Working with teams across Council to improve processes and systems. Supporting governance, reporting and business improvement activities. Anticipating emerging issues and helping find practical solutions before they become problems. About You We're looking for someone who is organised, adaptable and comfortable working in a fast-paced environment where priorities can shift quickly. You will have: Experience providing high-level executive or administrative support. Strong organisational skills and the ability to manage multiple priorities simultaneously. Excellent written and verbal communication skills. Sound judgement, discretion and the ability to handle confidential information. Confidence working with senior leaders and a broad range of stakeholders. Strong technology skills, including Microsoft 365 and records management systems. A continuous improvement mindset and a willingness to challenge existing processes to find better ways of working. Experience in local government or a similarly complex environment would be highly regarded but is not essential. Why Choose Maribyrnong? Engage in a meaningful role within a Values driven organisation; Work across many functions in a friendly, supportive and professional multidisciplinary team; Be part of a flexible and inclusive work environment; So, if you are looking for a role where you can make a genuine difference and you enjoy working in a diverse community focused environment, Apply Now! How to Apply To apply for this job go to: https://maribyrnong.recruitmenthub.com.au/Vacancies & enter ref code: 6937220. To express your interest in this role, please forward your resume and a cover letter, outlining your relevant experience and addressing the Key Selection Criteria defined in the position description, in support of your application. Enquiries: Should you have any questions regarding this opportunity, please contact Laura Shaw, Coordinator Chief Executive Office on (03) 9688 0212 for a confidential discussion. Closing Date: 21 October 2026 - 10pm.

Independent management of administrative processes within established frameworks. Includes calendar governance, travel coordination, stakeholder interaction and process ownership. Judgement is primarily procedural but autonomy is growing.