Executive Assistant

About this role

Location: Box Hill Work type: Full-time, Ongoing Schedule: Monday to Friday 9:00am to 5:00pm Salary: Competitive Salary + Tax reducing salary package Working model: Hybrid A little bit about you You are a highly organised, discreet and dependable administrator who stays calm under pressure and takes pride in getting the details right. You enjoy supporting senior leaders and bring a genuine commitment to the mission and values of the Society. More specifically you will have: Relevant qualification in business administration, governance, legal administration or office administration Demonstrated experience providing executive assistant or senior administrative support to a senior leader or executive Experience coordinating meetings, papers, action registers, confidential records and stakeholder communications Understanding of governance processes, confidentiality, privacy and records management obligations Excellent organisation, diary management, prioritisation and follow-through, with strong proofreading and document preparation skills Professional interpersonal skills and confidence liaising with senior stakeholders, plus strong Microsoft Outlook, Word, Excel, PowerPoint, Teams and SharePoint skills Experience working in a not-for-profit, community services, government, legal or regulated environment would be highly regarded. About the role The Executive Assistant, Office of the Chief Legal and Governance Officer provides high-quality executive, administrative and coordination support to the Chief Legal and Governance Officer and the Legal and Governance portfolio. You will support effective diary and inbox management, meeting coordination, correspondence, governance processes, records management, reporting, action tracking and confidential document handling. The role requires a high level of professionalism, discretion, attention to detail and responsiveness, given the sensitive nature of legal, governance, risk, compliance, quality, safeguarding and company secretariat matters. Want the full details? View the Position Description here Key responsibilities Provide proactive diary, inbox, travel and meeting support to the Chief Legal and Governance Officer, escalating urgent or sensitive matters appropriately Prepare, format and proofread correspondence, reports, presentations, meeting papers and briefing notes Coordinate governance meetings, committees and working groups, including agendas, papers, action registers and follow-up Provide administrative support for legal, risk, compliance, quality, safeguarding and company secretariat matters, including tracking deadlines and policy review cycles Maintain accurate records, document registers and version control, with secure handling of sensitive documents Act as a professional point of contact for senior leaders, Board and committee stakeholders and external parties Why join Vinnies? Not for profit salary packaging – increases your take-home pay Make an impact – support over 300,000 Victorians each year Flexible work options – including hybrid opportunities (where applicable) Supportive culture – family-friendly and values-driven Purpose-led work – contribute to social justice every day About us For more than 170 years the St Vincent de Paul Society Victoria has been providing practical and compassionate support to people across Victoria who are doing it tough, whether that's struggling to put food on the table, pay for essentials, keep children at school, or keep a roof over their head. We help people from crisis through to rebuilding their lives with stability, dignity and hope. We believe every human life has inherent worth. The St Vincent de Paul Society and its wide network of members and volunteers provide practical frontline support, advocacy and friendship for the most vulnerable members of our community. Key services include home visitation; Vinnies Shops; youth programs; soup vans; assistance for asylum seekers and refugees; education and tutoring; and professional accommodation and health services through VincentCare and community and social housing through VincentCare Community Housing. The St Vincent de Paul Society in Victoria has more than 11,000+ members and volunteers. Internationally, the Society operates in 149 countries and more than 950,000 members. Want to know more? www.vinnies.org.au/vic LinkedIn – Vinnies Victoria @VinniesVictoria How to apply Want the full details? Click apply below and you'll be taken to this job ad on our careers website, where you'll find a link to the full Position Description. Please submit: Your CV A short cover letter outlining your suitability Applications close: 11th October 2026 Please note: applications will be reviewed as they are received and the role may close earlier. We encourage you to submit your application as soon as possible. Important information Pre-employment checks are required (including National Police Check, Working With Children Check and right to work) We are committed to child safety We value diversity and inclusion and strongly encourage applications from Aboriginal and Torres Strait Islander peoples and people of all backgrounds No agencies please.

Spans the transition from professional practitioner to operational contributor. Expect a mix of structured process management and cross-functional coordination — good for those developing toward a more senior position.