Team Coordinator

About this role

The Australian Institute of Company Directors (AICD) is committed to strengthening society through world-class governance. We aim to be the independent and trusted voice of governance, building the capability of a community of leaders for the benefit of society. Our membership of more than 50,000 includes directors and senior leaders from business, government and the not-for-profit sectors. Job Description About the role As Team Coordinator, Education, you'll provide critical administrative and operational support to our Education team. Working closely with senior leaders, you'll help ensure the smooth day-to-day running of the department by coordinating meetings, managing communications, supporting projects, preparing documentation and assisting with financial administration. This is a varied role that combines proactive coordination, stakeholder engagement, problem-solving and process improvement. You'll be a trusted point of contact for internal and external stakeholders and play an important role in helping our teams deliver exceptional experiences for learners and members. Your remit will be broad and will include: Provide high-quality administrative and operational support to senior education. Coordinate calendars, meetings, travel arrangements and team activities. Prepare meeting minutes, presentations, reports and other collateral. Act as a first point of contact for team enquiries and communications. Build positive relationships with internal and external stakeholders. Support the delivery of team projects, initiatives and events. Coordinate purchase orders, invoices, expense management and budget tracking. Maintain accurate documentation and contribute to process improvements. Support the effective use of systems, tools and team resources. Contribute to continuous improvement initiatives and departmental objectives. Desired Skills and Experience What you bring to the role We're looking for a highly organised and proactive coordinator who enjoys supporting teams, managing competing priorities and building strong relationships. You'll be customer-focused, detail-oriented and comfortable working in a fast-paced environment where no two days are the same. You'll bring a collaborative approach, strong communication skills and the confidence to take ownership of tasks while continuously looking for opportunities to improve processes and ways of working. You will champion the AICD “OneTeam” approach and values of: Accountability, Respect, Excellence and Collaboration. In addition, you will also have the following: Demonstrable experience in a team coordination, administration or business support role. Strong organisational skills with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills with a strong attention to detail. Well-developed stakeholder engagement and relationship-building capabilities. A customer-focused mindset with strong problem-solving skills. Confidence working with Microsoft Office, CRM platforms and business systems. Ability to handle sensitive information with professionalism and discretion. Proven ability to work independently while collaborating across a national team. Demonstrated initiative and a proactive approach to identifying improvements. Adaptability and enthusiasm for learning new technologies, tools and ways of working. Join the AICD There are many benefits of joining the AICD, but the following are examples of what you can expect: Enjoy true flexibility with hybrid working arrangements that support balance and productivity. Maximise your benefits with access to salary sacrificing and salary continuance (income protection) insurance. Feel supported with a comprehensive employee assistance program available to you and your immediate family. Join a collaborative, solutions‑focused team that genuinely lives a ‘One Team’ culture. Grow your career with confidence through our capability framework, ongoing professional development programs, and access to the AICD education platform—including training courses, webinars, professional coaching, and external study support. Have an impact in an organisation recognised as the gold standard in governance, policy, and leadership across Australia. We welcome applications from people of all ages, genders, sexuality, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander Peoples and people with a disability. We provide reasonable adjustments including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email peopleandculture@aicd.com.au. For further information on what it’s like to work with us, please visit our Careers and LinkedIn Life pages: Our Careers page: https://www.aicd.com.au/about-aicd/work-aicd.html Our LinkedIn page: www.linkedin.com/school/35753/ How To Apply Please submit a resume and cover letter detailing why you are the best person for the position by clicking 'Apply'. Please note, applications close on 11 October 2026. We will be in touch with shortlisted candidates shortly after this date. If you have any queries regarding this opportunity, please contact Renee Patu, Talent Acquisition Manager, via email on peopleandculture@aicd.com.au

A role spanning entry-level to developing professional — structured work with growing independence. Suited to those building their administrative career or stepping into their first dedicated EA or PA position.